Rates & Billing

Automate Your Delivery Costing and Billing

Calculate freight costs, generate customer invoices, and process driver payments all from the same platform that manages your deliveries. No spreadsheets. No guesswork.

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Rate cards that match how you charge

Every customer is different. Build custom rate cards that reflect your actual pricing agreements from simple flat rates to complex multi-tier surcharge structures.

  • Flat rate, per-km, per-kg, or time-based pricing
  • Distance and zone-based surcharges
  • After-hours, weekend, and public holiday rates
  • Vehicle type and item category modifiers
Customer Rate Card Active TYPE BASE PER KM TOTAL Standard $8.50 $1.20 $22.90 Express $14.00 $1.80 $35.60 After Hours $18.00 $2.10 $43.20 + Weekend surcharge $5.00 + Heavy item $3.50/kg

Pay your drivers accurately, every time

Automatically calculate driver payments based on completed deliveries. No more disputes over pay, no more manual counting of jobs at the end of the week.

  • Per-delivery, per-km, or hourly payment structures
  • Separate rate cards for drivers vs. customers
  • Instant margin calculation per delivery
  • Weekly pay run exports for payroll
Driver Pay Summary Week ending 14 Feb JK Jake Kim 42 deliveries / 318 km $862.40 Margin: 34% SR Sarah Reeves 56 deliveries / 410 km $1,104.80 Margin: 41% ML Marco Lopez 38 deliveries / 285 km $741.60 Margin: 18%
Key Capabilities

Everything You Need to Manage Delivery Costing

Flexible Rate Cards

Create rate cards per customer, region, or delivery type. Set flat rates, per-kilometre pricing, weight-based tiers, or time-based surcharges.

Auto Cost Calculation

Every completed delivery is automatically costed against the applicable rate card. No manual entry. No missed charges. Costs are calculated in real time.

Customer Invoicing

Generate invoices per customer on your schedule weekly, fortnightly, or monthly. Export to Xero, MYOB, or download as CSV for any accounting system.

Driver Pay Runs

Calculate driver payments based on completed deliveries, distance, or hourly rates. Generate pay summaries and export for payroll processing.

Margin Visibility

See your profit margin on every delivery in real time. Compare customer revenue against driver costs to identify your most and least profitable routes.

Accounting Integration

Sync invoices and payment data directly to Xero, QuickBooks, or MYOB. Reduce double-entry and keep your books in sync automatically.

ERP Integrations

Rates & Billing for Your ERP System

Connect Locate2u's rates and billing capabilities with the ERP platform your business already runs on.

Oracle NetSuite Oracle NetSuite SAP SAP Microsoft Dynamics Microsoft Dynamics Salesforce Salesforce Sage Sage Infor Infor Workday Workday Epicor Epicor IFS IFS Acumatica Acumatica Odoo Odoo QuickBooks QuickBooks

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Frequently asked questions

Rate cards define how you charge customers and pay drivers. You create a rate card with rules for each delivery type flat rates, per-kilometre pricing, weight-based tiers, surcharges, and more. When a delivery is completed, Locate2u automatically calculates the cost using the applicable rate card. You can create different rate cards for different customers, regions, or service levels.
Yes. Locate2u lets you assign unique rate cards to individual customers. Each rate card can have its own pricing structure including base rates, distance charges, weight surcharges, after-hours fees, and minimum charges. This means the same delivery type can be priced differently for each customer, matching your actual commercial agreements.
Locate2u automatically tallies completed deliveries against each customer's rate card. You choose your invoicing schedule weekly, fortnightly, or monthly and the system generates a detailed invoice showing every delivery, the rate applied, and any surcharges. Invoices can be exported directly to Xero, MYOB, QuickBooks, or downloaded as CSV for any accounting system.
Yes. Locate2u supports separate rate cards for drivers and customers. This means you can pay drivers on a different basis than how you charge customers. The system calculates both sides automatically, giving you instant visibility into your margin on every delivery.
Locate2u integrates directly with Xero, QuickBooks, and MYOB. Invoice data and payment summaries can be synced automatically, reducing double-entry and keeping your books current. For other accounting systems, you can export data as CSV at any time.
Yes. Because Locate2u calculates both the customer charge and the driver cost for every delivery, you get real-time margin visibility at the individual delivery level. You can see which customers, routes, and delivery types are most profitable, and identify where you might be losing money.